IKSAP Product
Registered Electronic Mail (KEP)
Select, sign and deliver documents with proof of delivery, all from the SAP screen.
The Registered Electronic Mail (KEP) solution lets payslips, contracts, leave, assignment, disciplinary and performance notices be selected from the SAP screen, signed with a legally valid e-signature and delivered to employees via KEP in a compliant, provable way. Users never leave SAP; in the background, SAP, a SignalR HUB, the signing client and the KEP service provider (EDM) work together. The legal evidence ID (OriginalMessageId) of every delivery is archived and can be found instantly with a single ID.
What problem does it solve?
A fragmented process.
Documents are taken from SAP, signed in a separate tool and sent via KEP from a separate portal; slow and error-prone.
Manual matching.
Matching people to documents and transferring between platforms wastes time and risks sending to the wrong person.
Scattered evidence.
KEP evidence IDs are kept in different places; in a dispute the document cannot be found.
What does it deliver?
The process is completed without leaving the SAP screen.
Filter by period and document type, select employees in one click; no switching to another application.
No manual export/import.
Real-time sync between SAP and the KEP provider; no manual exporting or importing.
Legally valid e-signature.
After identity matching, the signature is applied in the client; multiple clients supported for parallel signing.
Delivery with proof.
Documents are automatically enveloped (MIME), sent to KEP and the OriginalMessageId is archived; the status panel shows "created / pending / signed".
Broad coverage.
Payslips, contracts, leave, assignment, disciplinary and performance notices through the same flow.
How does it work? — Four steps
- 1
Preparation
Period/document type is filtered on the SAP screen; employees are selected.
- 2
Connection and verification
Secure connection via the SignalR HUB and access token; the authorized signatory is verified.
- 3
Signing
Legally valid e-signature in the client after identity matching.
- 4
KEP and reporting
The document is enveloped and sent to the KEP provider, the evidence ID is archived; status is tracked in real time.
Frequently Asked Questions
What is KEP and why is it used for payslip delivery?
KEP (Registered Electronic Mail) is an electronic mail service that records sending and delivery as legal evidence. It is preferred for delivering payslips and employment-law notices to employees with proof; the delivery date and content serve as evidence in a dispute.
Which documents can be sent?
Payslips, contracts, leave, assignment, disciplinary and performance notices; organizations can add their own document types.
Which KEP provider does it work with?
The KEP solution is integrated with the KEP service provider EDM; deliveries are made through EDM.
Does data need to be transferred outside SAP?
No; documents and people are selected in SAP, and signing and delivery are completed in the background by integrated components.
How do I prove that a document was delivered?
Every delivery's OriginalMessageId is archived; the evidence can be reached instantly via the status panel and a single ID.
Let us make your payslip delivery provable.
Let's send one period's payslips from SAP to KEP together in a demo environment.