IKSAP Product
Expense Management
From receipt to accounting, with AI.
Expense Management is IKSAP's web application that digitalizes employee expenses end to end: the employee uploads a receipt or invoice, AI automatically extracts the VAT, amount and expense type, manager approval is completed traceably in the system, and the approved expense is transferred to accounting through SAP integration. Exchange rates, tax rates, cost centers, expense types, travel and company cards, and G/L account mapping are managed on the same platform.
What problem does it solve?
Manual receipt entry.
Every document is processed one by one; slow and costly.
Errors reaching accounting.
VAT and amount errors are posted, and corrections are made afterwards.
Approvals lost in email.
Manager approvals cannot be tracked in email traffic.
What does it add?
AI reading.
Invoices and receipts are read automatically; VAT, amount and expense type are extracted, and the employee verifies them on screen.
Traceable approval.
The approval flow runs in the system; who approved what, and when, is recorded.
Seamless transfer to SAP.
Approved expenses are posted correctly through G/L account and symbolic account mapping.
Management on one platform.
Exchange rates, tax rates, cost centers, expense types, travel and company cards, license plate and tax ID (VKN) codes.
Definitions tailored to your organization.
Expense types, cost centers and account mappings are defined according to the organization's structure.
How does it work? — Four steps
- 1
Upload
The employee uploads the receipt or invoice from the mobile app or the web.
- 2
AI reads
VAT, amount and expense type are extracted automatically; the employee checks them.
- 3
Approved
Manager approval is completed traceably.
- 4
Transferred
It is posted to accounting through SAP integration.
Frequently Asked Questions
Can Expense Management be used from a mobile app?
Yes. The employee photographs the receipt or invoice in the mobile app and uploads it; AI reads the document, and approval and accounting transfer continue in the same flow.
Which documents are read?
Images of receipts, invoices and e-invoices; VAT, amount and expense type are extracted.
How is it transferred to accounting?
The approved expense is posted to SAP via integration, using G/L account and symbolic account mapping.
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