What was the starting point?
Much of the company's HR work ran through e-mail and spreadsheets; training requests, bonus and promotion proposals, and pay adjustments were approved through different channels. The HR team wanted to manage these processes inside SAP HCM with traceable approval workflows and move the system to a current release.
What does the transformation program cover?
The program advances through a work list analyzed item by item. Screen design, development, testing and go-live are carried out separately for each item, and progress is tracked in weekly alignment meetings.
On the training side, the team developed training requests, participant enrollment, calendar invitations, mandatory training and vendor evaluation reports, and a participant dashboard. Bonus, promotion, pay adjustment, advance request and executive spot award applications went live with approval workflows; outputs such as the seniority certificate and the employees-with-disabilities report were prepared within the same scope.
What is being done on the upgrade and payroll side?
The SAP HCM system was upgraded to a current enhancement package and Fiori was installed; a process was added that lets users reset their own passwords. In payroll, the team handles collective agreement updates, overtime rules, meal allowance, private pension and severance provision reports; testing and go-live for the time management project were also carried out by the same team.
Where does it stand today?
While developing new items in the transformation program, IKSAP handles payroll, organizational and employee portal requests in the live system through a support model. Work on SuccessFactors Recruiting and Story reporting, along with integration testing with recruiting platforms, also continues under the support scope.
Assessment
Advancing an HR transformation as analyzed items rather than one large project lets business units change their priorities and puts each item into use quickly. When the team running the transformation also provides live support, new applications fit smoothly into day-to-day operations.
Frequently Asked Questions
Which processes were moved to approval workflows?
Training requests, bonus, promotion, pay adjustment, advance request and executive spot award processes.
Was a system upgrade in scope?
Yes. The SAP HCM system was upgraded to a current enhancement package, Fiori was installed, and schemas and tables were synchronized between the production and development systems.
Where is SuccessFactors used?
SuccessFactors Recruiting for hiring processes and Story reporting for HR reporting.