What was the starting point?
The organization's HR processes ran on different tools: overtime in an old portal, leave balances in separate records, and performance reviews tracked through forms. The organization needed to bring all HR data, from organizational structure to payroll, into a single SAP landscape and manage employee requests through the same system.
How did the implementation progress?
The project began with a conceptual design phase. Organizational management and personnel administration were customized, organizational relationships were set up and master data was migrated. Leave quotas from previous years were rebuilt so that employees' leave balances were carried over into the system accurately.
In payroll, testing was completed for supplementary payments, tax exemptions, private pension deductions, bank payment files, payroll summaries and e-declarations; an annual leave accrual report and an employee-level payroll envelope were prepared.
How were employee requests connected to the system?
The overtime process was moved from the old portal to the new system, and overtime is now entered through the employee portal. Expense requests and substitution workflows were tied to portal approvals, and new leave types such as training leave were defined. In performance management, evaluation forms and reports were prepared.
Where do things stand today?
HR and payroll processes run in a single SAP landscape together with the employee portal. Post-go-live support covers payroll checks, leave quota corrections, reports and portal requests.
Assessment
In SAP HCM implementations, migrating historical leave balances and overtime processes correctly from the start is the most important step in earning employees' trust in the system after go-live; these two areas should be treated as separate topics in the conceptual design.
Frequently Asked Questions
Which SAP HCM modules were implemented in the project?
Organizational management, personnel administration, payroll, time management, performance management and employee/manager self-service.
How were historical leave balances migrated?
Leave quotas from previous years were rebuilt in the system, and missing leave was transferred so that balances could be verified.
How is overtime managed?
The overtime process was moved from the old portal to SAP; entries and approvals are made through the employee portal.