Certificates issued by the Vocational Qualifications Authority (MYK - Mesleki Yeterlilik Kurumu) are critical documents that certify employees' compliance with occupational health, safety and professional standards. However, tracking these documents manually creates a major burden for organizations in terms of both time and resources. The MYK Integration Application, which digitizes this process, eases the workload by offering a solution integrated into the SAP infrastructure.
What Is the MYK Application?
The MYK Integration Application is an automation-supported solution that lets employees' MYK certificates be quickly transferred to the SAP system by scanning a QR code. With this system:
- MYK certificate QR codes are scanned via SAP Fiori,
- information is pulled from the MYK Portal via .NET-based web scraping,
- it is automatically transferred to and recorded in the SAP system,
- notifications are generated for personnel whose certificate validity is approaching expiry,
- reporting can be done and the desired information accessed instantly.
Why Is It Important?
1. Operational Efficiency: Manual entry processes are eliminated, reducing the risk of human error.
2. Time Savings: Data transfer is achieved within seconds by scanning a QR code.
3. Legal Compliance: By tracking the validity dates of employee documents through the system, legal obligations are fully met.
4. Alert & Notification Mechanism: Managers are informed in advance via automatic notifications for certificates whose validity is approaching.
MYK and Digitalization in Turkey
As of 2024, the number of qualification certificates issued by MYK in Turkey has exceeded 2 million. However, only 35% of these documents are tracked in an integrated way with digital systems.
This shows that the vast majority of businesses still depend on manual systems. Yet solutions integrated with systems such as SAP could raise this rate above 80% in a short time.
Conclusion
The MYK Integration Application is not just a technology project; it is also a powerful part of digital transformation in human-resources processes.
Thanks to this application, employees' vocational qualification certificates are transferred to the SAP system quickly, securely and error-free, certificate validity tracking is automated, and operational convenience is provided to organizations.
This solution - which can serve as an example for the digitalization of vocational qualification processes both in Turkey and globally - offers organizations both legal compliance and strategic data-management advantages.
Frequently Asked Questions
What is the MYK Integration Application?
The MYK Integration Application is an automation-supported solution that transfers employees' Vocational Qualifications Authority (MYK) certificates to the SAP system by scanning a QR code. Codes are scanned via SAP Fiori, data is pulled from the MYK Portal, recorded automatically in SAP, and notifications are generated for certificates approaching expiry.
What does integrated tracking of MYK certificates in SAP give organizations?
Manual entry is eliminated and the risk of human error falls, data transfer speeds up through QR scanning, certificate validity dates are monitored in the system so legal obligations can be followed, and managers receive automatic notifications in advance for certificates nearing expiry.
What is an MYK certificate and why must it be tracked?
Certificates issued by the Vocational Qualifications Authority (MYK) document employees' compliance with occupational health, safety and professional standards. Tracking them manually places a burden on organizations in time and resources, and monitoring their validity periods is necessary for legal compliance.
